ICT, the driving force behind our actions and managementICT, the driving force behind our actions and management

  • It is a challenge for each organisation, hence also for the police to keep up with developments in society at all times. The world is becoming more and more digital. A as a police force, we have to follow and adapt to this digital transformation.
  • Only this way can we keep pace with the rest of society. Otherwise, we risk a disruption of police interaction with citizens.
  • Dramatic events prove again and again that the police has to focus on information management driven by digitally structured systems.


Première conseillère Dominique Van Ryckeghem

Think different, stay foolish, follow your heart and intuition, have courage and stay hungry.


"Steve Jobs said Think different, stay foolish, follow your heart and intuition, have courage and stay hungry. Our ICT director Wim Liekens reacted with the words: With this mindset we will make IT happen… 2019 is the year of digital transformation for the Federal Police. Not only the rollout of the Microsoft Office 365 suite within the Integrated Police can be called a great success, the police also innovates by offering staff members in and outside the field new tools such as FOCUS, Portal Lite and PacOs. Furthermore, the cooperation with police zones, partners such as Justice and other competent authorities led to great achievements, including I+Belgium and Crossborder. This makes the police an innovative and flexible partner and employer."

First Advisor Dominique Van Ryckeghem
Acting General Director of the General Directorate of Resource Management and Information (DGR)


Digital transformation: on the road to i-Police

Digital transformation is based on two pillars:

  • real modernisation of police systems over a five-year period (i-Police)
  • a number of short-term projects before the big shift
i-Police

The key aim of the strategic project i-Police is to completely upgrade the IT architecture of the Integrated Police (server infrastructure, police applications, etc.). This has to make our IT architecture meet the most recent and especially the future IT needs. Future intelligent systems will be the spearhead of Intelligence Led Policing, hence the "i" in i-Police.

Early 2019, the i-Police team closed the competitive dialogue with the two consortia, a milestone in the call for tenders. In the following months, the final specifications were drawn up.

success story

FOCUS@GPI

Searching in different databases, sharing images or police information in a secure environment, briefing the colleagues in case of a team switch: all possible now thanks to the FOCUS applications, results of the cooperation between the Antwerp police zone, the Local Police Standing Committee (CPPL-VCLP) and the Directorate of Police Information and ICT Resources (DRI) of the Federal Police.

Focus

On 8 May 2019, ten pilot units started to use FOCUS, the future mobile i-Police platform: one federal unit and nine police zones. It concerns the Antwerp Federal Highway Police and the Local Police zones Druivenstreek, Voorkempen, Westkust, Antwerp, Polbruno, Marlow, Namur, Mons-Quévy and Weser-Göhl.

With this first test wave, we reached approximately 6 000 police officers, i.e. 20 % of the staff of the Integrated Police. On 7 October, it was time for a second test wave with 27 police zones, the Federal Highway Police of Brabant and Luxembourg, eight Decentralised Judicial Directorates at district level, the Directorate for Combating Serious and Organised Crime (DJSOC), the Directorate of Protection (DAP), the Directorate of Public Security (DAS) and the Directorate of Dog Support (DACH), the National Police Academy and provincial schools. With this second wave, we reached another 20%, which brings the total of the two waves to 40% of the police staff.

Searching and managing with GES, MIS and GALoP Lite


An added value for management of investigations

The Police Search-GES tool operates on the same principles as the Google search engine. This tool searches the different registers of the Management of Investigations (GES) application to which the user has access. Through GES, police investigators can manage and monitor their investigations from A to Z. As from December 2019, searches of both structured (persons, companies, documents, etc.) and unstructured data (PDF files, Word files, etc.) are possible through Police Search-GES.

In 2019, the tool was rolled out in almost all the Local Police zones and in the same year 1 889 new users were recorded.


Evolution of the Management Information System

Over the past few years, the Management Information System (MIS) has undergone a complete technical transformation. The final step was to make the application available to end users. Since November 2019, police zones and district units can search the new MIS for their own crime data.

This opened the door to other fields of the MIS, including traffic and management information on staff capacity. As far as the latter is concerned, since the end of 2019 the MIS has contained the data of both the Secretariat SSGPI and the HR management tool GALoP.


And the 'Lite' version makes mobile and flexible working easier

The Federal Police has continued its efforts to renew and modernise its own information platforms. With the introduction of the mobile version of Portal, known as Portal Lite, staff members were able to access tools that were previously only available in the office, wherever and whenever they wanted — any place, any time — and via their smartphone, tablet or computer — any device. With the launch of GALoP Lite, everyone can, for example, fill in their working hours or check the balance of their leave days at any time and anywhere.

Portal Lite also allows the staff members of the police to remotely access the Communications Directory (CRC) with the contact details of the employees of the Local Police and the Federal Police.

In 2019, 34 995 people requested access to Portal Lite and GALoP Lite.

 

ICT Mobile

Tools to increase border security


Belvis

Through the Belvis application (BELgian Visa Information System), it is possible to check visas in C-VIS (Central Visa Information System) in order to prevent visa abuse. The search options have been extended. Belvis links the Schengen Information System (SIS) to the fingerprint database (AFIS). It is therefore possible to send on the fingerprints taken to the SIS for the control of visa holders.

The Belvis control comes in addition to the controls in the General National Database (BNG-ANG), the Schengen Information System (SIS) and Interpol databases ASF Nominals and SLTD (Stolen and Lost Travel Documents).

  • Number of users: 510
  • Number of checks: 164 366
  • Number of fingerprint checks via Belvis in AFIS: 118 465

Raavis, the e-connetion with the Immigration Office

The Raavis application (Rapport Administratif – Administratief Verslag Informatie Systeem) enables police officers to contact the Immigration Office directly in connection with the decision following an interception on the territory or at the border of an alien who does not have the appropriate residence permits.

  • Number of users: 5 000
  • Number of reports created: 28 826

Aquatask and Aerotask

Aquatask and Aerotask are applications used by the Maritime and River Police (SPN) and the Airport Police (LPA) respectively for administrative border control of all maritime and air traffic crossing the Schengen external borders. The applications are used 24/7 and make it possible to check crew and passengers in the General National Database, SIS and Interpol databases.

Aerotask has only been in use since 21 September 2019. The control in Aerotask is done on the basis of the General Declarations, in 2019 only for the GenDecs for non-commercial flights.

  • Number of users of Aquatask: 225
  • Number of checks on passengers and crew in Aquatask: 3 559 616
  • Number of GenDec checks in Aerotask: 2 800

success story

Digitisation of the General Declarations

The General Declaration or GenDec is mandatory for General Aviation* flights entering of leaving the countries of the Schengen area in the context of border control. This GenDec shall contain, among other things, aircraft, flight and personal data on private flights.

From now on, the GenDecs must be submitted in advance via a unique and secure platform. This digital platform was created in cooperation with the Directorate of Police Information and ICT Resources (DRI). It simplifies the process and guarantees that the General Declaration submitted online will reach its destination and be correctly processed by the competent border inspectors. This prior notice applies to both flights from Belgium and flights to Belgium.

Flight and passenger data are automatically sent to the Federal Police, which is responsible for border control. Digitisation enables the Federal Police to carry out its border control task faster and more efficiently. It also means a simplification, a guarantee and a time saving for the applicant.

These data are stored securely, with respect for privacy.

The new process is a major improvement for the Federal Police.
 After all, the border checkpoints can already check the data before the physical control formalities at the border. In this way, resources can be used more quickly and efficiently.

* General Aviation (GA) is the umbrella term for general civil aviation, business aviation, private charter aviation as well as tourism, education and training aviation.

General Declaration


Innovation and localisation

Improved location service for PoliceMaps and FOCUS

Last year, the main activity in the field of geographic information was to update reference registers with addresses, intersections and location markers (a post or sign along regional roads and highways, spaced 100 metres apart and indicating the distance from the starting point of the road). This update allows facts to be mapped out more accurately. Different applications such as FOCUS and PoliceMaps provide the improved location service.

The coding logic for geolocalisation of traffic accidents is also based on those reference registers. This is an important step towards the realisation of our long-term vision of connecting the different geographic police applications to a single common source.

Focus

National ANPR camera shield

The national camera shield connects all ANPR (Automatic Number Plate Recognition) cameras to a central control system allowing for a fast police response if a vehicle with criminals (based on a reported number plate) is detected.

Last year, the national ANPR network was further developed. Early 2020, 3 482 cameras are ready for integration into the national ANPR network

  • Already connected to current operational system: 157 cameras;
  • Already connected to future system: 886 cameras;
  • Waiting to be connected to future system: 2 439 cameras.

The ANPR network will also include 389 average speed cameras.

ANPR

Digital cooperation with Justice: 4 achievements in a nutshell


CROSS-BORDER EXCHANGE and a central container to follow up reports

In 2019, in the context of CROSS-BORDER EXCHANGE, the Federal Police carried out a number of projects together with Justice: an improved high-quality system to collect traffic fines, an increase in the number of cameras and the development of the digital signature and seal. In December 2019, Minister of Justice Koen Geens sent his congratulations on the occasion of our achievements for CROSS-BORDER EXCHANGE.

Since 2018, the Directorate of Police Information and ICT Resources (DRI) has been developing a central container for reports. Both the police and Justice will have access to this container. In a first phase, the reports were automatically converted into PDF format. Those PDF files were automatically sent from the police applications to the central container. All parties concerned have successfully tested access to this container. Since 2019, members of the police services have also been able to sign reports with a qualified electronic signature. The options to extend this possibility to citizens and to sign reports with an advanced electronic seal, which can be applied automatically and anonymously, are also under consideration. The latter fits perfectly in the CROSS-BORDER EXCHANGE project.

In 2019, through the ISLP (Integrated System for Local Police) application, provided by the Federal Police:

    • 6 300 000 reports were drawn up;
    • 2 160 000 reports were sent to the judicial General National Database;
    • 2 270 000 immediate collections were created;
    • 5 500 000 data were registered;
    • 13 260 000 documents were drawn up;
    • 1 450 000 interrogations were entered.


PacOs: barcodes on pieces of evidence for more efficient monitoring by police and Justice

PacOs is an application to digitally manage pieces of evidence by means of barcodes. Early 2019, this application was made available to pilot sites of police and Justice for testing and validation at operational level. In the second half of the year, this validation phase was followed by the operational phase in the same units. At the end of 2019, it was time for the operational rollout on other sites of police and Justice. The application is gradually being rolled out in districts across Belgium. The rollout will be complete by the end of 2020.

A few figures on the launch of PacOs in 2019:

  • 2 287 users, including 2 220 within the Integrated Police and 67 within Justice (courts of first instance, Central Office for Seizure and Confiscation, National Institute for Criminalistics and Criminology)
  • 1 565 judicial seizures
  • 6 445 pieces of evidence seized, including:
    • 2 953 within the Integrated Police
    • 3 492 within Justice.


ANG/CROSS for easy monitoring of alerts

The Federal Police rolled out the first version of the ANG/CROSS application on 22 November 2019. This application makes it possible to issue and withdraw alerts for "persons" in the field of judicial police. It also provides a link with I+Belgium, which makes it possible for public prosecutor's offices to enter conditional releases directly into the General National Database (BNG-ANG).

In the second version of ANG/CROSS (available at the end of 2020), users will be able to easily and immediately draw up police reports in both the judicial and administrative domain.

In the future, the application ANG/CROSS will be further extended to the entities "Objects" and "Means of transport".

success story

I+Belgium, a common tool for monitoring conditionally released offenders

The Federal Police rolled out the first version of the ANG/CROSS application on 22 November 2019. This application makes it possible to issue and withdraw alerts for "persons" in the field of judicial police. It also provides a link with I+Belgium, which makes it possible for public prosecutor's offices to enter conditional releases directly into the General National Database (BNG-ANG).

In the second version of ANG/CROSS (available at the end of 2020), users will be able to easily and immediately draw up police reports in both the judicial and administrative domain.

In the future, the application ANG/CROSS will be further extended to the entities "Objects" and "Means of transport".